In a flexible, hybrid work arrangement, your office does not operate at full capacity. So, it makes sense to have a flexible seating arrangement to accommodate on-site employees. Whenever they come to the office, they can book a desk for the day.
Meanwhile, facilities managers can remove unused desks and save or repurpose office space. And this is exactly what a desk booking solution helps you achieve.
A desk booking solution enables employees to pre-book their preferred workstation digitally. This eliminates any errors and booking conflicts that may arise through a manual process.
Anyone who runs a hybrid office can benefit from this nifty tool. There is a widespread myth that a desk booking solution is only suitable for businesses with a big office space and a huge workforce. But, in reality, a desk booking solution is a must-have for all hybrid offices, regardless of their size. Let us dive right in to find out how.
- You Are Planning to Downsize Your Office
The shift to hybrid has transformed the way your office looks. As companies gear up for this new normal and strive to manage real estate costs, many of them are looking at downsizing their offices. And if you are one of them, you would know determining spaces to retain and let go of can be tricky.
A desk booking solution helps companies make this transition seamlessly. It generates utilization reports and patterns, using which businesses can identify the number of work desks they need to accommodate employees on any given day. With these insights, it becomes easier to downsize the office, manage unexpected employee footfall, and generate maximum ROI for real estate.
- You Are Managing Several Offices Across Locations
Managing multiple branches from a single location is a time-consuming task in itself. And if you also have a hybrid work model, one minor error can cause blunders. But, with a desk booking solution in place, you can manage all your offices through a single, centralized dashboard.
You can sign up employees from all your offices and monitor all desk-booking activity on a common platform through your desk booking solution. This not only promotes efficient management but also helps businesses compare desk usage rates across locations.
- You Have a Small Office Space
Small office spaces can easily become crowded if not managed efficiently. If there are more employees than the office can accommodate, they will have to wait for their turn to occupy a desk. Increasing the number of work desks can be an option, but overcrowding the space can not only harm their productivity but also impact employee retention.
A desk booking solution helps you prevent this issue by giving you real-time occupancy data. This way, you can easily determine which desks are occupied and for how long.
- You Are Not Using Your Office Space Optimally
When you adopt a hybrid work model, a lot of your office space remains unused, regardless of office size. And if you do not have a desk booking solution, you may end up underusing your available resources.
For example, suppose you have a small office with enough desks to accommodate your workforce. Now, if employees complain of desk shortage, you may conclude that you need to add desks. But the chances are that you are unaware of the big picture. It is possible that your employees prefer certain desks while the others just remain vacant.
With a desk booking solution, you can identify booking patterns and view which desks remain unused. Instead of simply adding more desks, you can understand how you can meet employee expectations by providing them with the workstations they need.
- You Are Planning To Expand Your Office in the Future
As your business grows, so will your workforce. To be prepared for such a situation, you need to consider:
- Do you have enough desks to accommodate new employees?
- Can you add more work desks to the existing space? Or do you need to invest in more real estate?
- Going forward, do you think your employees need more individual desks? Do they want more collaborative space?
A desk booking solution will help you answer all these questions.
It provides automated reports about utilization patterns. So, if you find that employees do not book desks frequently but prefer collaboration rooms, you can remove unused desks and repurpose your office space. By analyzing historical and current data, it also helps predict future demand if you increase the number of employees. Thus, a desk booking solution enables you to be prepared for future changes and invest in your office space in a more efficient manner.
Get a Desk Booking Solution Today!
A desk booking system has become a fundamental component of hybrid workspaces. It facilitates a smooth transition back to the office by enabling employees to book desks on the go. For facilities managers, it provides a convenient way to manage available desks, make informed decisions about office space management, and provide employees with a satisfying workplace experience.
No matter your office size, WorkInSync desk booking solution can work for you. From desk hoteling to hot desk booking, your office desk management can become easier with this software.
Looking to adopt a desk booking system for your hybrid workplace? Opt for a demo and learn how we can help you.