Microsoft SharePoint does not need any introduction. We all know how SharePoint has made our lives more comfortable and convenient by helping us collaborate and communicate seamlessly.
SharePoint is a cloud-based document collaboration and storage platform that helps enterprises and businesses to run their business processes and operations easily and effortlessly. In addition to that, SharePoint also allows businesses to store, share, access, and edit documents from any device at any given time.
SharePoint has a massive potential to give a paradigm shift to the organization by simplifying your business operations and improving efficiency and productivity. Another advantage of using SharePoint is that it allows you to make intranet websites within your organizational environment work effortlessly.
We all know the importance of effective human resources management in any organization. HR SharePoint can help you manage your personnel very effectively. Your HR department can bring automation to processes and create a portal that helps manage everything under one umbrella with SharePoint in place.
Do you want to know why SharePoint is the best HR software that you have for smooth HR operations? Let us share some of the reasons for the same.
SharePoint is the best collaboration tool.
What happens when teams cannot collaborate efficiently? It will create chaos within processes and operations. Effective and seamless collaboration is the key to success. When you have an effective collaboration tool, you will make things more quick, robust, and planned. Furthermore, you will improve efficiency and productivity, deliver things on time and achieve your goals without any hassles and hurdles.
Microsoft SharePoint has been here for almost two decades and has a perfect solution to offer you that no other platform can offer you. That is the reason you should go for a Microsoft SharePoint HR portal.
For example, collaboration plays a huge role in ensuring smooth HR operations when it comes to the HR department. The human resources department needs to stay in touch with employees all the time. Sometimes, they want to share the updated employee policy, or they want to onduct training or evaluate performance or share various documents.
Now, SharePoint is the platform that allows the department to create a customized HR SharePoint website, Sharepoint lists and libraries to make the most out of it.
The HR manager can assign permission controls to the website and documents as per the hierarchy to improve efficiency within the organization. For example, when the HR manager creates a task for an employee, an email will automatically be sent to the employee, and he will come to know about it. Also, they can create a calendar, dashboards, and workflows within SharePoint.
With HR SharePoint, collaboration becomes more quick, easy, and effortless. You will undoubtedly see improved workflows, processes, and administration.
SharePoint makes document management seamless.
Flawless document management is another headache that every organization goes through. If we talk specifically for the HR department, they have to handle a massive pool of employee documents, and the number of documents will go up. From resumes, contracts, statuary, onboarding documents, policy documents, office stationery, to other types of documents must be stored and managed by the department.
When you are managing such a massive pool of documents, it will invite inefficiency and chaos. That is where HR SharePoint can rescue you. SharePoint has been a phenomenon platform with its document management capabilities. Being a cloud-based document management platform, you can have an unlimited storage facility and store documents without any worries.
Also, SharePoint makes searching these documents easier. All the team has to do is to create custom fields through metadata in the word files. You can find a document instantly even if thousands of documents are stored in the system.
In addition to that, SharePoint also allows document versioning. Any user can save their document version on top of the previous version. When anyone can access the document, he can check out all the versions of a particular document. Also, the HR team can set permission controls for all the documents to ensure that unauthorized persons can access no file.
SharePoint is compatible with Office 365
What more can you expect from SharePoint? The SharePoint HR portal can be integrated with different software and platforms the company uses, such as custom ERP, Office 365, and many more. The integration allows users to work on different Office 365 software such as Outlook, Word, Excel, and other applications.
SharePoint allows a great deal of customization.
Customization is the need of the hour. The default settings of any software might not work for organizations. It is why software development companies come up with customizable versions of software. You can customize the settings as per your business needs and goals. SharePoint is one such platform that offers a great deal of customization to make things easy for you. You can allow or block access to documents or features of the HR SharePoint portal as per their hierarchy.
Privacy and Security
Privacy and security are probably the two most important aspects of any software. When it comes to HR, the emphasis on privacy and security doubles automatically as they handle sensitive data and information of the employees and organization. They have to keep the information private and secure to avoid security breaches and misuses.
Being a cloud-based platform, SharePoint is a highly secure and difficult-to-breach platform. Also, you can set up alerts for authorized and unauthorized data access. This way, you can prevent anyone from accessing sensitive files and information.
All you need is an HR SharePoint portal that can take care of all your HR-related tasks and responsibilities. A fine-tuned HR SharePoint portal can make your HR processes more productive and efficient.