Most businesses want to switch to greener practices, but it’s not always easy to know where to start. Switching lights off when you leave a room, while helpful, doesn’t seem to cut it anymore. To really make an impact, businesses need to eradicate old processes in favor of newer ones, such as a paperless office.
Going paperless doesn’t have to be a pain. It might take a while for everyone to get used to it, but in the end, you’ll wonder why you didn’t do it sooner. After all, it’s not just good for the environment; it’s also handy for saving time and space. Want to learn how to get started? Here’s how to go paperless at work.
Automate Your Systems
Automation helps businesses streamline their processes. Not only that, but it also reduces the need for physical files. When everything is held online, what’s the need for a paper document? There is plenty of automation software out there – one of the best to start with is time and expense software. That way, your workforce will become much more time-efficient and organized.
Choose Paperless Marketing
These days, there are plenty of ways to market your business, many of which don’t involve paper. Digital marketing is particularly handy here, as you only need a computer to do it. You can reach thousands of consumers and provide quality content without having to print a single sheet of paper. On top of that, as a paperless company, you can incorporate your greener methods into a reason to work/shop with you.
File Documents Electronically
You no longer need an entire storage room filled to the brim with documents spanning decades. Not only is it wasteful of paper, but it is also brutal to have to go through, not to mention the increased chances of an accident ruining important files! By filing all your documents electronically, you will free up space while reducing the amount of paper you use.
If you really want to get rid of paper in the office, you’re going to have to remove printers. It might seem like an extreme thing to do, but you’ll realize that a lot of what gets printed was never that important to have physically, anyway. If removing all printers is too big of a step, consider reducing your number to just one and put it a little more out of the way so that employees don’t use it for little reason.
Purchase Tablets and Laptops
Going paperless becomes much easier with the implementation of tablets and laptops. It means that staff can take notes during meetings without physically writing on paper, something that can’t be done with a desktop computer. Plus, it makes sharing notes much easier.
Get All Staff on Board
It’s hard to go paperless if people don’t care. For it to truly work, you need to inspire your team to get on board and genuinely want to reduce paper use. To do this, work going green into your company’s culture and tell your staff just how much of an impact going paperless has on the earth. Before long, your workplace won’t have a single sheet of paper in sight.